Dear Members,
I welcome you all to this Annual General Body Meeting this evening, I thank our President Padma Raju Garu for presiding today's meeting.

The Management has been working hard since it has come into office and you can see for yourself the renovation work done, the change in furniture in some areas and restoring the old furniture too. The toilet blocks have been renovated in total which was much needed and so a facelift in a  small way is visible.

We are glad to announce the revival of the Tennis Court which was not functioning for many a year and Coaching facilities have also been initiated, 11 guest rooms have been refurbished and hope to complete the remaining within 3 months.


The Club day was well appreciated by all and honoring of the Senior members was a good tradition which has been continued,

A Swiping Machine has been installed in the Club premises and we are glad to inform you that it is being used to a very large extent than expected.

We Have a new Billiards Coach now and members interested in learning the game are most welcome to do so.

The Affiliations with other clubs is on the increase and members are being informed periodically.

We take this opportunity in informing you all that a mini ATM Complex is being envisaged near the entrance of the club, so far 2 Banks have confirmed and 2 more are expected, we hope to start the same soon after informing the Municipal Authorities and this would generate a fixed income to the club. We also intend having a Paan Shop too as this would be of help to our members.

The Power Problem and frequent cuts has been overcome as we have a HT Line in place now and the quality of power has increased protecting our gadgets.

 The Canteen is a grey area which needs to be improved and our committee will work on this issue and solve the problem before we meet again for a General Body.

The Identity Cards are available with the Office and members are requested to take the same and in particular when one visits affiliated clubs.

We have come out with a Newsletter which is quarterly and hope members are liking the same, the club web site is in place and more data needs to be fed in.

I thank each and every office bearer and committee member who have rendered their cooperation in the administration of the club.

Thank You All !

  1. RULE (3) STRENGTH:THE CLUB CAN HAVE A MAXIMUM OF 800 MEMBERS AT ANY GIVEN TIME.
  2. RULE (4) ( C ) : LIFE MEMBERS ARE THOSE MEMBERS WHO HAVE PAID A ONE TIME LUMP SUM SUBSCRIPTION OF Rs FOUR LAKHS(Rs 4,00,000).
  3. RULE (4) ( d) (1) PERMANENT MEMBERS : THOSE MEMBERS WHO NEED TO PAY A MONTHLY SUBSCRIPTION AS DECIDED IN THE ANNUAL GENERAL BODY MEETING BY A SIMPLE MAJORITY OF THOSE PRESENT FROM TIME TO TIME APART FROM A ONE TIME FEE OF Rs TWO LAKHFIFTY THOUSAND ONLY (Rs 2,50,000/-) UNTIL THE NEXT GENERAL BODY MEETING.
  4. RULE (4) (f) : CORPORATE MEMBERS : ANY REGISTERED COMPANY OR A PRIVATE LIMITED COMPANY CAN BECOME A MEMBER UNDER THIS CATEGORY, THE SAID INSTITUTION CAN NOMINATE 3 MEMBERS OF THEIR CHOICE FOR A PERIOD OF 10 YEARS, THE SAID MEMBER WILL NOT HAVE VOTING RIGHTS BUT THE COMPOSITION OF THE 3 MEMBERS MAY CHANGE FROM TIME TO TIME. A ONE TIME FEE OF Rs SEVEN LAKHS(Rs 7,00,000/-) NEEDS TO BE PAID BY THE SAID COMPANY, THE TERMS AND CONDITIONS ARE VALID TILL THE NEXT GENERAL BODY MEETING.
  5. RULE 4 (g) TEMPORARY MEMBERS: ARE THOSE WHO HAVE COME AS EMPLOYEES AND ARE WORKING IN GOVT/PUBLIC/PRIVATE ORGANIZATIONS AND ARE SUBJECT TO PERIODIC TRANSFER AND WHO CANNOT BE TERMED AS PERMANENTLY EMPLOYED IN KAKINADA CAN BE ADMITTED UNDER THIS CATEGORY, THE PERIOD OF MEMBERSHIP WILL BE FOR A 3 YEARS AND THEY NEED TO BE APPROVED BY THE MANAGEMENT. THE FEES AND SUBSCRIPTION ARE RUPEES TWENTY FIVE THOUSAND ONLY (Rs 25,000/-) ONE TIME LUMP SUM FEE AND Rs 200/- PER MONTH UNTIL THE NEXT GENERAL BODY MEETING.
  6. RULE (5) ENTRANCE DONATION : ANY MEMBER JOINING AS A PERMANENT MEMBER WILL HAVE TO PAY A ONE TIME ENTRANCE FEE AS BY THE ANNUAL GENERAL BODY MEETING AND THEY ALSO NEED TO PAY THE MONTHLY SUBSCRIPTION TO BE DECIDED AT THE ANNUAL GENERAL BODY MEETING. FROM TIME TO TIME.
  7. RULE (6) : MONTHLY SUBSCRIPTION: THE MONTHLY SUBSCRIPTION FOR THE PERMANENT MEMBERS WILL BE DECIDED AT THE ANNUAL GENERAL BODY MEETING FROM TIME TO TIME AND INCREASED BY A SIMPLE MAJORITY.
  8. RULE (9) MEMBERSHIP PROCEDURE : THE ENTIRE RULE TO BE AMENDED AS -
    1. ANY PERSON WHO WISHES TO JOIN THE CLUB AS A MEMBER SHOULD BE PROPOSED BY AN EXISTING MEMBER WITH VOTING RIGHTS HAVING BEEN A MEMBER FOR AT LEAST 5 YEARS.
    2. THEN, A PRINTED REQUISITION FORM WILL BE GIVEN TO THE MEMBER AT THE OFFICE AND THE SAME WILL HAVE TO BE FILLED BY THE PROPOSED MEMBER AND SUBMIT THE SAME AT THE OFFICE.
    3. ALL THE PROPOSALS RECEIVED DURING THE MONTH WILL BE DISCUSSED AND SCRUTINIZED AT THE NEXT MONTHLY COMMITTEE MEETING FOR APPROVING/REJECTING THE SAME.
    4. ALL PROPOSED MEMBERS WHO HAVE BEEN APPROVED IN THE COMMITTEE MEETING WILL BE NOTIFIED BY THE SECRETARY FOR THE NECESSARY AMOUNTS TO BE DEPOSITED AND ALSO THE NECESSARY PAPERS TO BE SUBMITTED IF ANY.
    5. THOSE PERSONS WHO HAVE NOT BEEN APPROVED BY THE COMMITTEE WILL BE NOTIFIED TO THE MEMBER WHO HAS PROPOSED AND THE SAME HAS TO BE COMMUNICATED BY THE PROPOSING MEMBER TO THE PERSON WHO HAS APPLIED FOR THE MEMBERSHIP.
    6. THOSE PERSONS WHO HAVE BEEN APPROVED BY THE MANAGING COMMITTEE WILL HAVE TO APPEAR AT THE NEXT COMMITTEE MEETING AND GET INTRODUCED TO THE MANAGEMENT COMMITTEE OF THE CLUB.
    7. SUCH PROSPECTIVE MEMBERS WILL HENCEFORTH BE CATEGORIZED AS RESIDENT MEMBERS AND CAN START UTILISING THE FACILITIES OF THE CLUB.
    8. THESE NEW PROSPECTIVE RESIDENT MEMBERS WILL BE TREATED AS A CANDIDATE MEMBER FOR A PERIOD OF 6 MONTHS ONLY AFTER WHICH HE WILL BE DECLARED AS A RESIDENT MEMBER.
    9. THE BEHAVIOUR OF THIS MEMBER WILL BE UNDER OBSERVATION DURING THIS PERIOD AND IF IN CASE OF ANY IMPROPER BEHAVIOUR / COMPLAINTS ARE RECEIVED TO THE NOTICE OF THE MANAGEMENT, THE MEMBERSHIP WILL NOT BE MADE PERMANENT,AND THE AMOUNT DEPOSITED BY HIM AT THE TIME OF ADMISSION WILL BE RETURNED AFTER DEDUCTING 25% OF THE SAME.
  9. RULE (17) MANAGEMENT OF THE CLUB: FOR OTHER POSTS ---- THE SIX MEMBERS WILL BE ELECTED FROM
    1. SENIOR MEMBERS
    2. LIFE MEMBERS AND
    3. RESIDENT MEMBERS ACCORDING TO THE NOMINATIONS RECEIVED AND ALL THE 3 CATEGORIES EQUAL PARTICIPATION IS NOT A REQUIRED QUALIFICATION.
  10. RULE (30) : EXTRAORDINARY GENERAL BODY MEETING: THE EXTRAORDINARY MEETING CAN BE CALLED BY THE HONORARY SECRETARY AT HIS OWN INSTANCE OR ON THE REQUISITION GIVEN BY ATLEAST 1/10 TH MEMBERS ON THE ROLLS.
  11. RULE (42): WILL NOW READ AS APPROVED BY THE GENERAL BODY AT IT’S MEETING WHICH WILL COME INTO FORCE ON 6th SEPTEMBER, 2016.
  12. CRITERIA LAID FOR MEMBER’S CHILDREN :
    1. MEMBER OF 10 YEAR STANDING
    2. 21 YEARS TO 30 YEARS
    3. 25% OF THE RESIDENT MEMBERSHIP FEE WILL BE THE ONE TIME LUMP SUM FEE AND THE MONTHLY SUBSCRIPTION WILL BE THE SAME AS RESIDENT MEMBERS.

Secretary's Report

BYE LAWS AMENDED

​​​Cocanada Cosmopolitan Club